School ERP Software Price in India (2026)
What 18 school ERP vendors actually charge a year at 150, 400, 800 and 1,500 students — flat and per-student plans side by side, with the source for every number. Compiled by the EduGradUP team; where a competitor is cheaper, the table says so.
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Annual price at your school size
Indian rupees per year, excluding 18% GST. Sorted by the price for a 400-student school. "Quote / not published" means the vendor publishes no price we could verify.
| Vendor | Pricing model | 150 students | 400 students | 800 students | 1,500 students | Free trial | Source |
|---|---|---|---|---|---|---|---|
| Apna School ₹4,999–₹11,999/yr flat (4 tiers up to 1,500 students) | Flat tiers | ₹4,999 | ₹6,999 | ₹8,999 | ₹11,999 | 30 days + 30-day money-back | Vendor page |
| eSkooly Free basic plan; premium US$8/month billed yearly (≈₹8,000/yr) | Flat | ₹8,000 | ₹8,000 | ₹8,000 | ₹8,000 | Free plan | Vendor page |
| mPencil Free up to 100 students; Core ₹21 per student per year; Premium plan quote | Per student | ₹3,150 | ₹8,400 | ₹16,800 | ₹31,500 | Free plan (up to 100 students) | Vendor page |
| Alpha Campus Basic ₹1,100/month (no parent app, ≤1,000 students); Pro ₹3 and Full ERP ₹6 per student per month Range = Pro to Full ERP (both include the parent app). Basic is ₹13,200/yr without a parent app. | Per student | ₹5,400–₹10,800 | ₹14,400–₹28,800 | ₹28,800–₹57,600 | ₹54,000–₹1,08,000 | Not published | Vendor page |
| EduGradUP ₹9,000–₹23,000/yr flat by school size; no per-student fee | Flat per school | ₹9,000 | ₹17,000 | ₹23,000 | ₹23,000 | 15 days + 15-day money-back | Pricing |
| School Thinker Free for the 2026-27 session (first 500 schools); then from ₹4 per student per month Post-offer price shown; the 2026-27 session is free for the first 500 schools. | Per student | from ₹7,200 | from ₹19,200 | from ₹38,400 | from ₹72,000 | 3 months free | Vendor page |
| Vedmarg ₹19,999/yr Standard, unlimited students (list ₹24,999); Pro on quote | Flat | ₹19,999 | ₹19,999 | ₹19,999 | ₹19,999 | Free demo | Vendor page |
| School ERP India ₹5,000–₹12,500/yr up to 300 students; ₹50 per student per year above 300 (min ₹15,000) | Flat ≤300, then per student | ₹5,000–₹12,500 | ₹20,000 | ₹40,000 | ₹75,000 | Not published | Vendor page |
| Chanakya ERP Small plan from ₹21,000/yr; Medium ₹15 per student per month (up to 3,000) | Flat (from) | from ₹21,000 | from ₹21,000 | from ₹21,000 | from ₹21,000 | Free demo | Vendor page |
| MySmartSchool ₹5 per student per month | Per student | ₹9,000 | ₹24,000 | ₹48,000 | ₹90,000 | 7 days | Vendor page |
| AI EDU ERP Free basic plan; ₹2.81 and ₹5.81–₹9.81 per student per month Range = the top plan, the only one with the parent app and payment gateway. | Per student | ₹10,458–₹17,658 | ₹27,888–₹47,088 | ₹55,776–₹94,176 | ₹1,04,580–₹1,76,580 | Free basic plan | Vendor page |
| EduOpus (Axoneura) ₹10 per student per month, all features | Per student | ₹18,000 | ₹48,000 | ₹96,000 | ₹1,80,000 | Free demo | Vendor page |
| SchoolKnot ₹10–₹25 per student per month (marketplace listings) | Per student | ₹18,000–₹45,000 | ₹48,000–₹1,20,000 | ₹96,000–₹2,40,000 | ₹1,80,000–₹4,50,000 | Not published | Vendor page |
| Campus 365 Lite ₹5,999/month billed yearly (under 300 students); Enterprise on quote | Flat tiers | ₹71,988 | Quote / not published | Quote / not published | Quote / not published | Not published | Vendor page |
| Entab CampusCare Quote-based (commonly quoted ₹35,000+ a year) | Quote | Quote / not published | Quote / not published | Quote / not published | Quote / not published | Not published | Vendor page |
| Fedena Quote-based (commonly quoted ₹40,000+ a year for Indian schools) | Quote | Quote / not published | Quote / not published | Quote / not published | Quote / not published | Not published | Vendor page |
| Keep Schoolin Price not published | Quote | Quote / not published | Quote / not published | Quote / not published | Quote / not published | Not published | Vendor page |
| Schoollog Quote-based (marketplace lists ₹2,331 + GST, unit not stated) | Quote | Quote / not published | Quote / not published | Quote / not published | Quote / not published | Free demo | Vendor page |
Vendor names and trademarks belong to their owners. Prices verified on 2026-09-27 from each vendor's own pricing page, or a named marketplace listing where the vendor publishes none. Prices change — confirm the all-inclusive figure for your student count with the vendor. Spotted an error? Email support@schoolsoftwareindia.com.
App-store ratings and platforms
Each vendor's official parent or school app on Google Play, read on 2026-09-28. Tap an app name to open its store listing.
| Vendor | App | Store rating | Platforms |
|---|---|---|---|
| EduGradUP | EduGradUP: School ERP | 4.9★ on Google Play · 5.0★ on the App Store | Android, iPhone, iPad, Mac, Windows, Web |
| Entab CampusCare | CampusCare | 4.0★ on Google Play | Android (Google Play); desktop apps not published |
| Schoollog | SL – Parents App | 3.9★ on Google Play | Android (Google Play); desktop apps not published |
| Vedmarg | Vedmarg – Student, Teacher App | 4.5★ on Google Play | Android (Google Play) and iOS (App Store); desktop apps not published |
| SchoolKnot | SchoolKnot Parent App | 4.0★ on Google Play | Android (Google Play); desktop apps not published |
| School ERP India | School ERP PARENT APPAlso publishes per-school branded apps | 3.9★ on Google Play | Android (Google Play); desktop apps not published |
| Fedena | School Management App – Fedena (demo)Schools usually get their own branded app | 3.6★ on Google Play | Android (Google Play); desktop apps not published |
| MySmartSchool | MySmartSchool | 4.3★ on Google Play | Android (Google Play); desktop apps not published |
| Apna School | Apna School (Parent) | Listed on Google Play, no ratings yet | Android (Google Play); desktop apps not published |
| mPencil | — | No official Google Play app found | No store app found; web access |
| Chanakya ERP | Chanakya ERP | Listed on Google Play, no ratings yet | Android (Google Play); desktop apps not published |
| Alpha Campus | —Per-institute branded apps; no single store listing | Per-institute branded apps; no single store listing | Per-school branded mobile apps; desktop apps not published |
| AI EDU ERP | AIEduErp | Listed on Google Play, no ratings yet | Android (Google Play); desktop apps not published |
| School Thinker | School Thinker | Listed on Google Play, no ratings yet | Android (Google Play); desktop apps not published |
| EduOpus (Axoneura) | EduOpus Staff | Listed on Google Play, no ratings yet | Android (Google Play); desktop apps not published |
| Keep Schoolin | — | No official Google Play app found | No store app found; web access |
| eSkooly | — | No official Google Play app found | No store app found; web access |
| Campus 365 | — | No official Google Play app found | No store app found; web access |
Calculate the price for your school
Enter your student count to re-rank every vendor with a published price. Nothing you type leaves your browser.
Up to 1,500 students. Ranges show a vendor's cheapest-to-dearest plan that includes a parent app; "from" means the published starting price.
Flat vs per-student pricing: where the lines cross
Per-student plans charge for every enrolled student, so the bill rises with each admission. A flat per-school plan stays the same inside a size band. That makes per-student pricing cheaper for very small schools and flat pricing cheaper as a school grows. Against EduGradUP's flat bands:
- mPencil (Free up to 100 students; Core ₹21 per student per year; Premium plan quote): EduGradUP costs the same or less from about 1,100 students up to 1,500.
- Alpha Campus (Basic ₹1,100/month (no parent app, ≤1,000 students); Pro ₹3 and Full ERP ₹6 per student per month): EduGradUP costs the same or less from about 480 students up to 1,500.
- AI EDU ERP (Free basic plan; ₹2.81 and ₹5.81–₹9.81 per student per month): EduGradUP costs the same or less from about 210 students up to 1,500.
- MySmartSchool (₹5 per student per month): EduGradUP costs the same or less from about 240 students up to 1,500.
- School Thinker (Free for the 2026-27 session (first 500 schools); then from ₹4 per student per month): EduGradUP costs the same or less from about 300 students up to 1,500.
- EduOpus (Axoneura) (₹10 per student per month, all features): EduGradUP costs the same or less from about 80 students up to 1,500.
- SchoolKnot (₹10–₹25 per student per month (marketplace listings)): EduGradUP costs the same or less from about 80 students up to 1,500.
Flat-priced vendors cost the same at every size in their band: Apna School is cheaper than EduGradUP at every size, Vedmarg (₹19,999) is cheaper from 701 students, and EduGradUP is cheaper than Vedmarg up to 700.
The true first-year cost: 10 things to check
- GST — 18% on top of most published prices, including every price on this page.
- Setup or onboarding fee — some vendors charge one-time setup; ask for it in writing.
- Data migration — moving students, fee history and marks from Excel or another ERP.
- SMS and WhatsApp credits — bundled, capped or billed per message.
- Payment-gateway charges — card and wallet fees on online fee collection.
- Hardware — biometric, RFID or face-recognition devices are usually extra.
- Training — on-site training days can be billed separately.
- Per-module add-ons — transport, hostel, payroll or LMS priced as extras.
- Student-count overage — what happens when you cross a tier mid-year.
- Year-two price — introductory offers and free sessions end; ask for the renewal rate.
How this guide was compiled
Every price comes from the vendor's own pricing page, or from a named marketplace listing where the vendor publishes none, checked on 2026-09-27. Per-student prices are converted to a yearly figure (monthly rate × 12 × students). Where a vendor has several plans, the range runs from the cheapest to the dearest plan that includes a parent app. Vendors that publish no price are shown as "Quote / not published" rather than estimated. EduGradUP prices are the live published bands.
Want the full feature-by-feature view? See the best school ERP software in India round-up, or compare EduGradUP with a single vendor: Apna School, eSkooly, mPencil, Alpha Campus, School Thinker, Vedmarg, School ERP India, Chanakya ERP, MySmartSchool, AI EDU ERP, EduOpus (Axoneura), SchoolKnot, Campus 365, Keep Schoolin, .
Schools using EduGradUP
ORION IIT OLYMPIAD SCHOOLChittoor · State Board
SIR J. P. HIGH SCHOOL (KHARODI)Mumbai Suburban · State Board
SIR J.P'S KINDERGARTEN , SAPHALEPalghar · ICSE
SIR J.P'S KINDERGARTEN, MAHIMPalghar · ICSE
SIR J.P'S KINDERGARTEN, MUDAPURAMThiruvananthapuram · ICSE
SIR J.P. INTERNATIONAL SCHOOL, MAKUNSARPalghar · ICSE
SIR J.P.HIGH SCHOOL,AKSAMumbai Suburban · State Board
SIR J.P.INTERNATIONAL SCHOOL, MANORPalghar · ICSE
SIR J.P.INTERNATIONAL SCHOOL, PALGHARPalghar · ICSE
Sir J.P Public School (Madh)Mumbai Suburban · State Board
Sir J.P Public School MalwaniMumbai Suburban · State Board
Sir J.P. College of Education And Research, PalgharPalghar
Frequently Asked Questions
12 questions
How much does school ERP software cost in India?
From free to over ₹1 lakh a year. Budget vendors charge roughly ₹5,000–₹25,000 a year for a small or mid-size school, per-student vendors charge about ₹20–₹300 per student per year, and premium vendors such as Fedena and Entab are quote-based (commonly ₹35,000–₹40,000+). Prices exclude 18% GST.
Which is the cheapest school ERP software in India?
By sticker price: Apna School (flat from ₹4,999/year for up to 200 students), mPencil (free up to 100 students, then ₹21 per student per year) and eSkooly's free basic plan. EduGradUP is not the cheapest; it charges one flat price from ₹9,000 to ₹23,000 a year with all 59 modules & features and the parent app in every plan, and it becomes cheaper than most per-student vendors as a school grows.
How much does a school ERP cost for 500 students?
At 500 students (excl. GST): Apna School ₹6,999, mPencil ₹10,500, EduGradUP ₹17,000, Vedmarg ₹19,999, School ERP India ₹25,000, MySmartSchool ₹30,000 and EduOpus ₹60,000 a year.
Is per-student or flat pricing cheaper for a school?
Per-student pricing is usually cheaper for very small schools and more expensive as enrolment grows, because the bill rises with every admission. Flat per-school pricing stays the same inside a size band, so it wins for mid-size and larger schools. Compare both at your real student count, and at next year's.
Is GST charged on school ERP software?
Yes. School ERP is a software service and attracts 18% GST. The prices on this page exclude GST; add 18% to compare the amount you will actually pay.
Are there free school ERP options in India?
Yes, with limits: eSkooly and AI EDU ERP have free basic plans, mPencil is free up to 100 students, and School Thinker is offering the 2026-27 session free to its first 500 schools. Free tiers usually trade away the parent app, payment gateway, support or modules, so check what the paid plan costs from year two.
What hidden costs should I check before buying a school ERP?
GST, one-time setup or onboarding fees, data migration, SMS and WhatsApp message credits, payment-gateway charges, biometric or RFID hardware, training, per-module add-ons, student-count overage and the renewal price. Ask every vendor for the all-inclusive first-year and second-year cost at your student count.
Is the parent mobile app included in the price?
Not always. Alpha Campus's Basic plan has no parent app, and AI EDU ERP includes it only in its top plan. EduGradUP includes the parent, teacher and admin apps in every plan.
How much does WhatsApp messaging cost with a school ERP?
It varies. Apna School bundles 1,000–8,000 WhatsApp messages a year depending on plan. EduGradUP builds fee reminders in and sells message credits at ₹1,000 per 4,000 messages (about ₹0.25 each). Most other vendors don't publish their messaging cost.
Which school ERP includes every module at the lowest price?
Apna School lists all of its 11 modules on every plan from ₹4,999 a year. EduGradUP includes all 59 modules & features (29 modules + 30 built-in features) — including payroll, library, hostel, transport, inventory, LMS and a UDISE+/APAAR export — on every plan from ₹9,000 a year.
How were these prices verified?
Each price comes from the vendor's own pricing page or, where a vendor does not publish one, a named marketplace listing, checked on 2026-09-27. Vendors that publish no price are marked 'Quote / not published'. Spotted an error? Email support@schoolsoftwareindia.com and we will correct it.
Monthly or yearly billing — which is better?
Yearly billing is usually cheaper per month; monthly plans (for example Alpha Campus) give flexibility. EduGradUP bills yearly and takes 12% off when two years are paid upfront.
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